BY-LAWS OF THE CENTRAL KENTUCKY COONHUNTER'S ASSOCIATION
P.O. BOX 192
WINCHESTER, KY 40391
NOTICE TO MEMBERS
DUES ARE FOR THE CALENDAR YEAR AND MUST BE PAID NO LATER THAN THE FEBRUARY
THIS IS THE ONLY NOTIFICATION YOU WILL RECEIVE AS TO WHEN DUES ARE PAYABLE
MEMBERS WHO DO NOT PAY THEIR DUES BY THE FEBRUARY MEETING MUST RE-APPLY FOR
MEMBERSHIP AND PAY THE INITIATION FEE
"Bylaws updated 04/2017"
Article I Purposes and Powers
The purposes for which this Association is formed and the powers which it may
exercise are set forth in the Articles of Incorporation of the Associations.
Article II Membership
Section 1 Qualifications
Any person interested in the purpose of the organization and who pays membership
fees and meets such other conditions as may be prescribed by the Board of
Directors may become a member of the Association. The Association shall issue a
membership card to each member which shall be in such form as may be prescribed
the Board of Directors but shall not be transferable. The Officers and the Board
of Directors shall vote on all applications for membership in the Association. A
"no" vote by any Officer or Director shall disqualify the candidate. No Officer
or Director shall be required to explain his vote.
Those who have attained the
age of seventy (70) years and who have been members of the Association for the
previous fifteen (15) years shall be given a free lifetime membership in the
Section 2 Suspension or Termination:
If following a hearing, the Board of Directors shall find that a member has
violated the membership qualifications or the by-laws of the Association, it may
suspend his rights as a member or terminate his membership.
Article III Meetings of Members
Section 1 Annual Meeting:
The annual meeting of the members of this Association shall be held in the town
of Winchester, state of Kentucky, at 08:00 pm on the last Friday of December of
each year, or any date and place which the Board of Directors shall designate at
least thirty (30) days in advance of the date specified above.
Section 2 Special Meeting
Special meetings of the members of the Association may be called at any time by
order of the Board of Directors, and shall be called at any time upon written
request of at least thirty percent (30%) of the members. The request shall state
the time, place, and object of the meeting.
Section 3 Notice Of Meeting
Written or printed notice of every special meeting of members shall be prepared
and mailed to the last known address of each member not less that five (5) days
before such meeting. Such notice shall state the object or objects thereof and
the time and place of the meeting. No business shall be transacted at special
meetings other that referred to in the call. Regular meetings shall be at 08:00
pm on the last Friday of each month. No notice shall be given for regular
Section 4 Voting:
Each member shall be entitled to only one vote. Voting by proxy or cumulative
voting shall not be permitted. Only those members who have attended five (5) or
more regular meetings during the previous twelve (12) MONTHS MAY VOTE.
Section 5 Quorum:
Those members present shall constituted a quorum for the transaction of business
at any meeting of the Association except for the transaction of business
concerning a different quorum which is specifically provided by law or by these
Section 6 Order of Business
The order of business at the annual meeting shall be:
1. Call to order
2 Prayer and Pledge of Allegiance to the Flag
3. Annual reports of officers and committees
4. Unfinished business
5. New business
6. Election of directors and officers
Section 7 Board Meetings:
In addition to the monthly meetings, the last Friday of each month mentioned
above, regular meetings of the Board of Directors shall be held at such place
and time as the Board may determine.
Section 8 Special Meetings:
A special meeting of the Board of Directors shall be held whenever called by the
President or by a majority of the directors. Any and all business may be
transacted at a special meetings. Each call for a special meeting shall be in
writing, signed by the person or persons make the same, addressed and delivered
to the Secretary, and shall state the time and place of such meeting. On Signing
of a waiver of notice of a meeting, a meeting of the Board of Directors may be
held at any time.
Section 9 Notice of Board Meetings:
Oral or written notice of each meeting of the Board of Directors shall be given
to each Directory by or under the supervision of the Secretary of the
Association not less that 48 hours prior to the time of the meeting, but such
notice may be waived by all the Directors, and appearance at a meeting shall
constitute a waiver of notice thereof.
Section 10 Quorum:
A majority of the Board of Directors shall constitute a quorum at any meeting of
Article IV Directors and Officers
The affairs of the Association shall be conducted by the President,
Vice-President, a Secretary - Treasurer, who shall perform the duties usually
pertaining to such positions and by the Board of Directors of eight members.
Sections 2 Election of Officers:
Only those members whose
current membership equals five (5) years or more and who have attended a minimum
of ten (10) meetings during the current calendar year shall be eligible to hold
the office of President, Vice President and Secretary/Treasurer.. The officers of the
Association, President, Vice-President, or Secretary-Treasurer shall be elected
by the members present at their annual meeting and shall serve one (1) year or
until their successor shall be elected and qualified. All officers shall be
members of the Board of Directors.
Section 3 Election of Directors:
Only those members who have attended five (5) or more meetings during the
previous twelve (12) months shall be eligible to vote for Directors.
those whose current membership equals one (1) year or more and who have attended
a minimum of eight (8) meetings during the current calendar year shall be
eligible to hold the office of Director.
If an Officer or Director absent from four (4)
meetings in one calendar year, his office shall be deemed vacant and an election
shall be held on the meeting of his fourth absence to elect his replacement.
the absences are due to sickness or injury, the board of Directors shall have
the option to excuse the absences and the Officer or Director may continue in
office until the next election.
Article V Duties of Directors
Section 1 Management of Business:
The Board of Directors shall have general supervision and control of the
business and affairs of the Association and shall make all rules and regulations
not inconsistent with law or these bylaws for the management of the business and
guidance of the members, officers, employees and agents of the Association. It
shall have installed an accounting system which shall be adequate to the
requirements of the business and it shall be its duty to require proper records
to be kept of all business transactions.
Section 2 Audits:
When deemed necessary, the Board of Directors shall secure the services of a
competent and disinterested public auditor or accountant, who shall make a
careful audit of the accounts of the association and render a report in writing
thereon, which report shall be submitted to the members of the association at
their annual meeting. This report shall include at least (1) a balance sheet
showing he true assets and liabilities of the association; (2) an operating
statement for the fiscal period under review which shall show the cost of, and
receipts from, sales and the gross margins of profit or loss from each of the
major commodities handled during the period; and a statement of all expenses for
the period under review.
Section 3 Depository:
The Board of Directors shall have the power to select one or more banks to act
as depositories of the funds of the Association and to determine the manner of
receiving, depositing, and disbursing the funds of the Association and form the
checks and the person by whom they shall be signed, with the power to change
such banks and the person or persons signing such checks and the form thereof at
Article VI Duties of Offices
Section 1 Duties of the President:
The president shall (1) preside over all meetings of the Association and of the
Board of Directors, (2) shall call special meetings of the Board of Directors,
(3) perform all acts and duties usually performed by an executive and presiding
officer, and (4) sign all membership cards and such other papers of the
Association as he may be authorized and directed to sign by the Board of
Directors, provided, however, that the Board of Directors ma authorize any
person to sign any or all checks, contracts, and other instruments in writing on
behalf of the Association. The President shall perform such other duties as may
be prescribed by the Board of Directors. If the President misses four (4)
meetings, his office shall be deemed vacant at the regular meetings of his
fourth absence and the Vice-President shall replace him.
Section 2 Duties of the Vice-President
In absence or disability of the President, the Vice-President shall perform the
duties of the President. If the Vice-President misses four (4) meetings, his
office shall be deemed vacant and an election shall be held at the regular
meetings of his fourth absence to replace him.
Section 3 Duties of The Secretary-Treasurer:
The Secretary-Treasurer shall keep a complete record of all meetings of the
Association and of the Board of Directors and shall have general charge and
supervision of the books and records of the Association. He shall sign all stock
certificates with the President and such other papers pertaining to the
Association as he may be authorized or directed to sign by the Board of
Directors. He shall serve all notices required by law or by these by-laws and
shall make a full report of all matters and business pertaining to his office to
the members at the annual meeting. He shall keep the corporate seal and all
books of bank certificates, complete countersign all certificates issues, and
affix the corporate priligy precio seal to all papers requiring a seal. He shall keep complete
membership records. He shall not act as Secretary of the executive committee. He
shall make all reports required by law and shall perform such other duties as
may be required of him by the Association or Board of Directors. Upon the
election of his successor, the Secretary-Treasurer shall turn over him all books
and other property belonging to the Association that he ma have in his
possession. He shall perform such duties with respect to the finances of the
Association as may be prescribed by the Board of Directors. If the
Secretary-Treasurer misses four (4) meetings, his office shall be deemed vacant
and an election shall be held at the regular meeting of his fourth absence to
Article VII Executive Committee and Other Committees
Section 1 Power and Duties:
The Board of Directors may in its discretion appoint from its own membership an
executive committee of three (3) members, determining their term of office and
their powers and duties. The Board of Directors may allot to such executive
committee all or any stated potion of the function and powers of the Board of
Directors, subject to the general direction, approval, and control of the board.
Copies of the minutes of any meeting of the executive committee shall be mailed
to all directors within seven (7) days following such a meeting.
Section 2 Other Committees:
The Board of Directors may in its discretion appoint such committees as may be
Article VIII Fiscal Year
The fiscal year of this Association shall commence on the first day of January
each year and shall end on the last day of the following December. Membership
dues are for the fiscal year and are to be paid at the beginning of the year.
Members who have not paid their dues by the February meeting will have to
re-apply to join the Association and pay the initiation fee.
Article IX Amendments
If notice of the character of the amendments proposed has been given at two (2)
consecutive regular meetings, these by-laws may be altered or amended at the
third regular meeting or at a special meeting of the members of the affirmative
vote of a majority of the members present.
We the undersigned, being all of the Officers and Directors of the Central
Kentucky Coon Hunter's Association, Inc., as directed by the vote of the
members, do hereby assent to the forgoing by-laws of said Association; and in
witness whereof, we have subscribed our names this: 28th day of March, 2003.
This Website and all it's content are the property of the Central Kentucky
Coon Hunters Association.